Learning how to write a proposal sounds difficult at first, but with the right tools at your fingertips, creating a project proposal has never been easier. One of the most important aspects of writing a project proposal is making sure it will grab the attention of your audience. What you don’t want to do is have your proposal follow a general or boring set of guidelines.

Here at Proposable, we know when you’re starting out, it can be very helpful to look at a project proposal template online—and there are many great project proposal templates online—that will provide some guidance on how to write a proposal. This is why we offer our own templates for people to use and help those just getting started.

Research Proposal Templates

If you have never written a proposal before, be sure to do some research on the various types of proposal templates that exist. Whether you need to learn how to write a proposal letter for a project, how to write a job proposal, how to write a proposal for funding, how to write a proposal for a research paper, or how to write a proposal for a school project, there is a template out there for you. Begin by gathering relevant information you will need to include in your proposal.

Then, based on the information you gather, decide the type of proposal you will have to write and research online sources that can help you with this decision. You will find sources such as free research proposal samples PDFs or business project proposal samples PDF. Although PDF samples can help you determine which type of proposal template will best fit your needs, a free PDF or Word doc template is not going to provide you everything you need to write, deliver, track, and sign that killer proposal. That’s where proposal management software comes into play.

Define Your Objectives

Take the time to consider who you are writing the proposal for and how you can exceed their expectations with the proposal you’re sending them. You need to set objectives that you will follow. For example, let’s say you need to write a proposal for a project at work. As mentioned above, you should begin by researching project proposal examples. Free templates are available on Proposable, including simple project proposal examples, that you can try out for yourself.

You’ll want to spend some time thinking on a few project proposal ideas and creating a project proposal outline as you narrow down the template you want to use. Be sure to always keep your audience in mind, so you can create a proposal that is meaningful, understandable, and have everything formatted in a clear manner. 

Writing the Proposal

Don’t put a lot of pressure on yourself to get your first draft perfect. It’s better to be patient and create a proposal that exceeds expectations than rush through the process. There is not a specific project proposal writing format you have to follow. However, your proposal format should have these basic parts:

  • Introduction—Introduce yourself, your company, and how you can meet the other company’s needs
  • Executive summary—Give the main ideas of your proposal
  • Table of contents—Provide a brief outline, especially if your proposal is long
  • The body—Fill in the details of your proposal, including any limitations or caveats
  • Conclusion—Wrap everything up with clear next steps and a call to action

Although there is no specific format you have to follow when writing your proposal, you need to be sure it caters to your audience. You may find a research proposal template, a project proposal template or a sample proposal letter for services PDF online that meets the requirements of what you need in your proposal.

But remember, these aesthetically impressive templates don’t excuse you from creating a more formal proposal—ideally built in a proposal software rather than using free research proposal samples PDFs. A proposal software like Proposable allows you to tailor a proposal to meet your specific needs as well as deliver the proposal, track progress, and save significant amounts of time in your process. 

Confidence in Your Proposal

If you’re still nervous about writing a proposal on your own, don’t be. It’s very likely you have written, or at the very least, outlined a proposal before in your life. Consider when you were in school. Along the way, you learned how to write a school project proposal, how to write a proposal letter for school, and you were likely asked to follow a very specific school project proposal format—which you may or may not have followed. Maybe you were in a club where you were taught how to write a proposal letter for an event or how to write a proposal letter for sponsorship to support the event your club was trying to host. One of your professors likely asked to read a student research proposal example or an undergraduate research proposal sample.

Maybe you were up for a promotion at work and you learned how to write a proposal for a job promotion from a mentor. Maybe you saw a gap in the organizational structure in your company and you put together a new position proposal document to help the HR team fill that gap. Or, maybe you wrote up a proposal for change in the workplace when you saw something that needed to be addressed.

Regardless of what circumstance you’ve experienced proposals, whether in school or in the workplace, you’ve encountered, written, and read more proposals than you probably realize, just maybe not specifically a sales proposal for instance. Proposals are everywhere in today’s world. If you know how to write a proposal—and know the right proposal software to use—you’re on your way to being a valuable asset to any company.