Proposal Templates > Software Develoment Proposal Template

Software Development Proposal Template

Building software has more than just timelines. Be clear about your requirements, include an accurate quote, keep technologies clear and concise with this solid Software Development Proposal.

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I’ve tried soooo many proposal softwares and I’ll never try another one after Proposable. It’s so easy to use and it looks good, which all the others don’t.

Taylor Woodruff

Account Executive,

Smart, reliable, and constantly improving.

Proposable just works. I can make visually interesting sales presentations, dynamically insert content, and execute agreements. Proposable powers our entire sales process.

Brad Wisler

CEO, Periodic

Wow Your Customers

Blow your clients away with a beautiful proposal that stands out above the rest. Add video and rich-media directly into your proposal pages for a more immersive sales presentation that’s sure to make an impact.

Set Your Prices

Quickly build quotes, bids, and estimates with our flexible estimate block. With optional line-items, optional quantities, taxes, discounts and more, you can quickly represent your products and services in a polished and readable format. Organize all your products and services in the Pricing Catalog for instant recall.

Work With Teammates

Easily collaborate with teammates on proposals. Mention team members to bring them into a proposal, or re-assign ownership when you need to handoff the proposal to another teammate.

Get It Signed

Close the deal faster with integrated e-Signatures. Place signatures, initials, and text field elements throughout your proposal wherever you need prospects to take action and your prospect is guided through a quick acceptance workflow to complete their acceptance. Counter-signing support is also included.

Track Everything

Ever wonder what happens to your proposal after you hit “send”? See detailed analytics and measure how each recipient is interacting with your sales material. Turn on real-time text or email notifications for proposal views and other key events.

Get Your Time Back

Save time and headaches by skipping the painful copy/paste and find & replace on all new proposals for your prospects and customers. Simplify your new proposal workflow to just a few clicks and go from spending hours on customizing new proposals to just minutes using painless proposal software.

Edit & deliver this template.

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Template Overview

Clients want software built for them on time and under budget, but they do not always know what it takes to get the job done. A detailed software proposal template will help you communicate clearly with customers how you will give them the best software at the right price and timeframe.


  • Effectively introduce your company to prospective clients, and establish your expertise in software development.
  • Describe your company’s software development process in a clear and concise manner.
  • Precisely define your project deliverables, from verification and validation to walkthrough and inspection.
  • Provide your recipients an easy-to-understand schedule of costs and fees.


Template Sections

Here are the sections that are included with this free template. Each section can be customized to fit your business.


This section provides you an opportunity to let your client know who you are, what you do, and why you’re the best software development company for the job. Defining your people’s skills, experience, and expertise communicates to the customer that it is right for them to repose confidence in your work.

How We Work

This part of your proposal specifies your software development process. Headlined with an easy-to-understand graph, this section allows you to describe the different stages of the engagement. These can include the appraisal and analysis of the client’s needs, provision of quotation, mockup creation, software creation, deployment and testing, and release of the final product.

Deliverables and Testing

Designed to be an addendum to the original proposal, this section outlines the deliverables determined during the appraisal and planning phase of the engagement.

Project Estimate

This section allows you to provide your prospective client a clear quantitative estimate of the project costs, as well the corresponding services to be rendered and their durations. Whether it’s for PHP development, IT consulting, or continuing dev ops support, this part of your proposal allows you to lay down the costs of your services while giving you an idea about whether or not your firm can make a respectable profit from the engagement.

Terms and Agreement

The terms and agreement section sets forth the responsibilities of your client, as well as your responsibilities as a service provider and software developer. Depending on your needs, the agreement may include a clause obliging your client to shoulder all expenses incurred during the engagement, or one that requires your firm to retain all accountability when it comes to delivering project deliverables on time.

Edit & deliver this template.